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Use of Word Processor Statement in Examinations 2018
Use of Word Processor Statement in Examinations & Controlled Assessments
The following criteria details how the centre awards and allocates word processors for examinations and controlled assessments.
- If a candidate believes they should be using a word processor for their examinations and/or controlled assessments they must first speak with the SENCo. The use of a laptop will only be granted to a student if it is appropriate to their needs and approved by the SENCo.
- If the SENCo agrees that a word processor is acceptable for a candidate to use in their examinations and/or controlled assessments (as set out in Section 5.8 of the JCQ Access Arrangements and Reasonable Adjustments), they will inform the examinations officer and subject leader staff by email.
- The examinations officer, will then add this entitlement to their Exams profile so it is recorded for public examination seasons. However, please note that the candidate may or may not wish to use the word processor on the day of the examination and may only use the word processor for certain subjects.
- The subject leader must make sure that the word processor is ready if the candidate wants to use this for their controlled assessment. However, the candidate may or may not wish to use the word processor on the day of the controlled assessment. Please note that word processors cannot be used in controlled assessments if prohibited for that unit and/or specification. The examinations officer will be able to advise and/or contact the relevant awarding body to seek clarification or permission to use a word processor in that controlled assessment unit. The Subject leader needs to contact the Examinations officer 2 weeks before a controlled assessment is due to take place.
- The JCQ requirement and recommendation for candidates regarding the use of word processors in examinations and/or controlled assessments is that this is their normal way of working.
- Where possible, students taking year group, in class and other tests and assessments will have the opportunity to use a laptop, if one is available. There will be occasions, particularly during the year 11 mock exam series and the summer public exam series, where laptops may not be available to other year groups.
This centre follows the 2017-18 JCQ rules from the Access Arrangements regulation book regarding the use of word processors, noted below:
- Provides a word processor with the spelling and grammar check facility/predictive text disabled (switched off).
- Only grants the use of a word processor to a candidate where it is their normal way of working.
- Only grants the use of a word processor to a candidate if it is appropriate to their needs (for example, the quality of language significantly improves as a result of using a word processor due to problems with planning and organisation when writing by hand). The above also extends to the use of electronic braillers and tablets.
- Provides access to word processors to candidates in non-examination assessments (including controlled assessments or coursework) components as standard practice unless prohibited by the specification.
- Allows candidates to use a word processor in an examination to type certain questions, i.e. those requiring extended writing, and handwrite shorter answers. The centre is also aware that examinations which have a significant amount of writing, as well as those that place a greater demand on the need to organise thought and plan extended answers, are those where candidates will frequently need to type. Examinations which require more simplistic answers are often easier to handwrite within the answer booklet. The candidate avoids the difficulty of visually tracking between the question paper and screen.
- In all cases, ensures that a word processor cover sheet (Form 4) is completed and included with each candidate's typed script.
- Does not simply grant the use of a word processor to a candidate because he/she prefers to type rather than write or can work faster on a keyboard, or because he/she uses a laptop at home
Mrs A Garner - SENCo
Mrs J Naden - Examinations Officer